Busy business owners should free up their time and resources by outsourcing company secretarial duties. Secretarial assistance can be acquired through a trusted account that ensures it is fully deferrent with ever-changing legislation. You will learn more about outsourcing company secretarial duties for your company. The work of corporate secretarial services is to assist in comprehending and complying with legal and administrative requirements.
Key components of company secretarial services
Company registration and incorporation
Corporate secretaries help to set up a business to ensure that it is registered correctly and meets the required legal requirements. The required documentation will be prepared and submitted by the corporate secretary to relevant government authorities.
The corporate secretary documents the crucial files, such as:
- decisions
- resolutions
- changes
It jots down notes of the special and annual board and stockholders meetings. Most importantly, the corporate secretary will be keeping the corporate books updated.
Compliance management
Corporate secretaries ensure the company complies with statutory and regulatory obligations, including:
- maintaining company records
- filing annual returns
- updating shareholder
Meeting and reporting
Corporate secretaries assist in organizing and documenting the company meetings, including:
- board meetings
- annual general meetings
Minutes and resolutions are also prepared as required by the law.
Company changes and amendments
Any changes that happened in the company’s particulars and structures are recorded and reported appropriately, such as:
- directors
- shareholders
- company’s name
The corporate secretary will process all the updates.
Dissolution and winding up
The corporate secretary manages the formalities in the process, in case a company needs to be dissolved or winding up.
Advisory services
Corporate services offer several important advisory services, such as:
- Valuable advice on compliance
- Legal matters
- Corporate strategy
- navigate complex regulatory environments
The corporate secretary offers services as a crucial component of legal compliance and corporate governance. It assists businesses in managing various regulatory and administrative requirements.
Documents filed by a corporate secretary
Annual returns
A company secretary ensures the company’s annual returns are filed, which include information about the following:
- shareholders
- directors
- financial statements
Changes in company details
The corporate secretary files the required documents to update the records of the company with the authorities. The company records to update are:
- registered office address
- director appointments or resignations
- changes in share capital
Company incorporation
The corporate secretary files the required documents and forms for company registration when the new company is formed. It includes the submission of the company’s articles of association and memorandum.
Shareholder meetings
A company secretary files notices and documents related to shareholder meetings, such as:
- annual general meetings
- extraordinary general meetings
- notices of meetings
- resolutions
- minutes
Regulatory compliance
A corporate secretary ensures the company is complying with the regulatory requirements such as industry-specific regulations. It involves filing specific documents or reports needed by the regulatory bodies.
Licensing permits
The company may be required with specific permits and requirements, depending on the nature of the business and industry. The corporate secretary ensures the required documents and applications are filed with the relevant authorities to acquire and maintain the licenses. The corporate secretary has meticulous attention to administrative and compliance duties that help the company to have a smooth and lawful operation.
